REGULATIONS

International Hydrogen Scientific Conference: Green Transformation

April 14 – 16, 2025, Rzeszów

I

GENERAL PROVISIONS

1. The International Hydrogen Scientific Conference: Green Transformation is organized
Subcarpathian Hydrogen Valley Association, hereinafter referred to as the Organizer.
2. The participant of the event may be a student, doctoral student, academic employee, representative
of a company hereinafter referred to as Participant, who will meet all the elements contained in Part II
of the Regulations of Participation point 1.
3. Only adults are allowed to participate in registration and during the conference.
4. The provisions of these Regulations are an integral part of the application for participation in the
International Hydrogen Scientific Conference: Green Transformation and apply to all its Participants.
5. Sending the application for participation to the Organizer of the event is tantamount to acceptance m
by the Participant of these Regulations and is a form of conclusion of obligations between the parties.
6. The project was co-financed with funds from the state budget, granted by the Polish Minister of
Science within the framework of the Excellent Science II Program.

II

CONDITIONS OF PARTICIPATION

1. Conditions for becoming a Participant
The International Hydrogen Scientific Conference: Green Transformation is to fulfill the following
provisions together:
a) online registration through the registration form by 23.03.2025
b) receiving a confirmation of registration from the Organizer at the e-mail address provided during
registration
2. The Conference is held in the form of stationary on 14 – 16.04.2025.
There are four forms of participation in the event:
a) participation with a paper in the stationary format. A participant who delivers the submitted paper in
the form of an oral presentation in the stationary format as part of participation with a paper is entitled
to a certificate of participation in the event, conference materials and gadgets, a certificate confirming
the presentation (issued on condition that the presentation is delivered), participation in events
included in the schedule of events during the Conference.
b) participation without a paper in the stationary format. A participant in participation without a paper
in the stationary format are entitled to a certificate of participation in the event, conference materials

and gadgets, and participation in the events included in the schedule during the duration of the
Conference;
c) participation with a scientific poster in a stationary format. A participant who presents a scientific
poster in a stationary format as part of participation with a poster is entitled to a certificate of
participation in the event, conference materials and gadgets, a certificate confirming the presentation
(issued on the condition that the poster is presented), participation in events included in the schedule
of the event during the Conference.
d) participation without a paper as a panelist of one of the expert panels scheduled in the program.
The participant is entitled to a certificate of participation in the event and participation in the events
included in the schedule during the remote day of the Conference. A participant is entitled to a
certificate of participation if he/she meets the conditions of participation in accordance with the
application declaration.
4. It is allowed that the papers submitted to the Conference are the work of a maximum of three
authors. At least one of the authors of the paper is obliged to present it during the Conference.
5. Participants have the opportunity to publish the papers presented during the Conference in the form
of an article in a post-conference publication after meeting the requirements specified by the
Organizer. Willingness to prepare a publication should be reported in the registration form for the
Conference, then timely delivery of the publishing text to the e-mail address: indicated on the
Conference website in accordance with the editorial requirements of the publisher.
6. The deadline for submission of publications is the same as the deadline for submissions and expires
on 23.03.2025 deadline.

III
CONFERENCE RULES

1. The deadline for registration for the Conference is 23.03.2025 at 11:59 p.m. After this date, online
registration will be unavailable, unless the Organizer extends the registration deadline.
2. The Organizer determines the Conference program and has the right to make changes to it at any
time, including changes to the time schedule, the order of speeches and the timing of prepared panels.
3. The organizer has the right to select the submitted topics and their qualification for presentation in
the form of an oral address and not to accept the proposed topic.
4. The Organizer is not responsible for Participants’ belongings that may be lost, damaged or stolen
during the Conference.
5. The Participant shall bear full responsibility for the damage done by him on the premises where the
Conference activities are conducted.
6. The Participant shall be fully responsible for all materials and information presented by him,
including but not limited to name/logo, advertisements, inserts, banners, stands, roll-ups,
presentations, publicity materials. The participant is also fully responsible for all statements and
presentations made during the Conference by him or his delegates by him/her.
7. The participant undertakes to comply with safety rules, including fire safety rules, as well as
instructions and organizational and technical instructions of the Organizer.

IV
PAYMENTS

1. Participation in the Conference is free of charge.
2. The organizer does not provide participants with accommodation.
3. additional information can be obtained by contacting the Organizer at the e-mail adress indicated on
the Conference website.

V
RESIGNATION FROM PARTICIPATION IN THE CONFERENCE

1. Cancellation of participation in the Conference by the Participant may be made only by sending the
appropriate information to the e-mail address indicated on the Conference website.

VI
RECORDING OF THE CONFERENCE

1. The Participant agrees to the live transmission, recording and sharing of materials with its
participation without limitation.
2.The Participant grants the Organizer a non-exclusive, royalty-free license to use the of the materials
listed in Part VI, point 1 without time and territorial restrictions in the following fields of exploitation:
a) recording by any technique (in any system, format and on any medium), including, but not limited
to, digitally,
b) reproduction by any technique (in any system, format and on any medium), including but not
limited to digitally,
c) introduction into the organizer’s computer memory, into the computer network and/or multimedia,
to databases,
d) making available to the public in such a way that anyone can have access to the works and objects
of related rights at a place and time of their own choosing (e.g. making available on the Internet, e.g.
as part of any websites and any paid or unpaid services). The Participant consents to the creation of
dependent works by the Organizer, as well as to the disposal and use of dependent works. The
Participant also permits the Organizer to exercise the dependent copyright.

VII
IMAGE

1. The participant declares that he/she agrees to the use and dissemination of his/her image by the
Organizer for advertising, promotional, marketing purposes related to related to its activities.
2. This consent is not limited in time and territory and includes all forms of publication, in particular:
advertising posters, printed promotional materials, advertising in newspapers and magazines, on the
Internet, etc.
3. The participant hereby waives all (existing and future) claims, including also for remuneration for
the use of his/her image to the extent specified in Part VII, item 2.

VIII
INFORMATION CLAUSE AND PERSONAL DATA PROTECTION

1 The Administrator of Participants’ personal data for the purposes of the Conference is Podkarpacka
Dolina Wodorowa (Subcarpathian Hydrogen Valley Association), Poznańska 2D Street, 35-084
Rzeszow, Poland, https://www.dolinawodorowa.org (hereinafter referred to as the Association).
2. The Administrator, pursuant to Article 37(1)(a) of RODO, has appointed a Data Protection
Inspector, with whom, in matters related to the processing of personal data, the Conference
Participants may contact via e-mail at: office@shva.pl.
3. The personal data of Conference Participants will be processed for:
a) registration of participation and organization of the Conference,
b) communicate with Participants in matters related to the Conference and documenting its course – on
the basis of Article 6(1)(b) and Article 6(1)(e) of the RODO, as this is necessary for the performance
of a task carried out in the public interest in connection with the mission of the system of higher
education and science in the field of education, scientific activity, formation of civic attitudes,
c) promotional and informational – the processing of Participants’ personal data is carried out on the
basis of Article 6(1)(e) RODO and on the basis of Article 6(1)(a) RODO. a RODO in the scope of
image publication.
4. Recipients of personal data of Participants may be entities providing services to the Association,
including Internet service providers, legal services and other entities authorized under the law, users of
the administrator’s websites and social networks on which the administrator has accounts.
5. Participants’ personal data will be stored for the time necessary for the proper organization of the
Conference and then stored for 6 months or until the withdrawal of the granted consent – in the scope
of data processed on the basis of the granted consent.
6. Participants have the right to access the content of their data and, subject to the law, have the right
to:
a) withdraw their consent, provided that the withdrawal of consent will not affect the legality of the
processing that was performed on the basis of the Conference Participant’s consent before its
withdrawal,

b) rectification of data,
c) deletion of data,
d) limitation of data processing,
e) object to the processing of personal data.
7. When the Participant considers that the processing of personal data violates generally applicable
regulations in this regard, he/she has the right to lodge a complaint to the supervisory authority. In
Poland this is the President of the Office for Personal Data Protection.
8. Providing personal data is voluntary but necessary for registration and participation in the
Conference. The consequence of failing to provide personal data will be inability to participate in the
Conference.
9. The personal data of Conference Participants will not be used for automated decision-making or
profiling as referred to in Article 22 of the Regulation.

IX
FINAL PROVISIONS

1. The Organizer shall be entitled to amend the provisions of these Regulations and its interpretation to
the extent permitted by law.
2. Matters not regulated by these Regulations shall be governed by generally applicable laws.
3. The Organizer reserves the right to change the provisions of these Regulations, but such changes
will not be less favorable to the Participants.